Dear Club Secretary / League Officer,
Please note that a Full Council Meeting will take place on Wednesday 3rd August 2016, commencing at 7.30 pm at Abbey Rangers Football Club, Addlestone Moor, Addlestone, Surrey KT15 2QH.
ALL MEMBER CLUBS ARE REMINDED THAT THEY MUST BE REPRESENTED, AT THE MEETING IN ACCORDANCE WITH THE PROVISIONS OF LEAGUE RULE 5(M).
As this is the first meeting of the new season, this is an appropriate time to remind all member Clubs that there are only THREE meetings each year which they have to attend: – this preseason meeting in August, a Special General Meeting in May to deal with proposed rule changes immediately followed by a Full Council meeting to close the season and in June – the Annual General Meeting. It should be remembered that attendance at these meetings is a CLUB responsibility, and not the sole responsibility of the Club Secretary, if he or she is not available then another member should be prepared to attend on behalf of the Club.
At the meeting, handbooks for season 2016/2017 will be distributed, these will be issued on the basis of three handbooks per team per club* (i.e. 2 teams = 6 handbooks), pads of result sheets for the season will also be issued on the basis of one per team per Club, plus any other documentation that is available or required. In addition the “bibs” for the Reserve Division plus new teams will also be issued, these are to be worn by substitutes and Club Officials on the bench as per Criteria item 1.10.
Due to the necessity of the meeting being earlier than most Competitions due to the early start date, Surrey County Handbooks for season 2016/17 for those who have ordered a paper copy will not be available, these will be issued at a later date either at other League meetings where Clubs have an involvement or posted out from the County Office or printers direct as is appropriate.
Clubs are also reminded that League Rules call for a minimum of 11 completed registration forms per team per club to be supplied to the League Registration Secretary at least SEVEN days before the commencement of the season, which starts on 13th August, the latest date therefore being 6th August, however the Registration Secretary will be happy to receive these at the above meeting or before if you have any ready. If posted please ensure the correct postage is applied to the envelope to avoid problems.
Several clubs have still not paid their League fees for the coming season so if these have not been paid prior to the meeting please ensure that payment is made on 3rd August.
HON SECRETARY / TREASURER
*additional copies will be available to purchase if the allocation is considered insufficient.